Donated Technology Procedures

From time to time, individuals and organizations have donated used technology to the district. In most cases, the equipment donated is in a state of repair that makes accepting it unadvised. Therefore the Technical Services department has set procedures in place that all technology donations follow the below guidelines.

The Peninsula School District maintains/repairs all PSD owned computer products. Donated computer systems and related technology peripherals will be required to meet the following standards for acceptance. These standards are based off of the "Standards Based Computer" guidelines set forth by the State Office of the Superintendent of Public Instruction at the following address: http://www.k12.wa.us/EdTech/SurveyFAQs.aspx


Minimum Guidelines:

Generally, standard represents a 4-year old or newer computer. The metric is processing power. So, school laptops or desktop PCs must be built with this processor level or higher.

• Intel or AMD based Pentium IV 2.4 GhZ or higher dual core desktop (Celeron 2.8 GhZ or higher).
• 2.0 GhZ or higher laptop.
• Mac G5 2.1 GhZ or higher desktop.
• Mac G4/G5 1.9 MhZ or higher Powerbook/iBook/MacBook.

Due to our current maintenance capabilities, we are only accepting computers that have been manufactured by Dell Computer Corp, and Apple Inc.

At this time we will not be accepting any printer donations. Printers come with many hidden maintenance costs, and due to this it is fiscally irresponsible to accept any printer donations at this time.


Donation of computer equipment:
 

• Prior to accepting the donation, have the donor contact Technical Services. Technical Services will contact the school if a donation appears to meet the minimum requirements and arrange for its receipt. Do not accept equipment without the preliminary approval from Technical Services. Equipment accepted by buildings prior to approval may be held responsible for any associated disposal costs.
  After accepting the donation, it becomes district property.
• The donation will be assessed by Technical Services. It must be in good working condition and have all the parts to comprise a complete system.
  If compatible, the equipment will be configured to meet the district's current minimum standard as above and processed to the school as indicated in the procedures below.
• If the donation fails to meet the standard, Technical Services will provide a quote for necessary updates which could include software licensing fees and hardware upgrades. The school may decide to commit to upgrading, using building funds, so that the donation can be accepted and placing at the school. Otherwise, Technical Services will surplus or "part out" the donation using district surplus policies and procedures.

Donation Procedure:

• Prior to accepting a donation, contact Technical Services for preliminary approval.
• Donations must meet all of the above specified donation criteria to be placed at the school.
• Requests for the donated equipment must go through the Director of Technical Services, or the Technical Support Supervisor.

Procedures after donation has received initial approval:

• Once the equipment is received, the school will transport the item to Technical Services if it was not delivered directly.
• Equipment must pass a hardware inspection by the Technical Services department.
• Donations of equipment/materials exceeding $5000.00 in value must be approved by the school board. Donations with a value of $1000.00 - $4,999.99 must be accepted by the Superintendent. District staff members must not state a value nor guarantee how long it will be used in the district.
• Once the equipment has passed inspection, upgrading, or testing, the item will be added to the school's inventory and a district inventory tag will be generated. Technical Services staff will affix the inventory tag and brand the equipment.
• The Technical Services Department will notify the school who will be responsible for sending a thank you letter acknowledging the donation on school letterhead to the donor.